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Wikipedia
is one amongst many organizations afloat purely on volunteerism. What
is it that motivates people to give their time and energy into
soething like Wikipedia?
There’s
a power in volunteerism, and channelizing that is wherein the
potential of volunteer management lies.
There are certain simple tricks of the trade to play for keeps.
- About the
Organization
The
first step to take with any volunteer is to explain what is it that
the organization does. Talk about existing pool of activists, events
done so far – and the sheer joy of working together for a cause!
- Regular Tasks
Within 48 hours of inducting a volunteer, he/she should be
involved in some task- the task can be small, but it should be
defined. Filing pledge sheets, holding a small leafleting drive,
calling up the network for prospective outreach are some
examples of this work. Explain why the work they’re given is
important and how they’re helping make the bigger picture
better!
- Clear communication
of Tasks
While we’ve briefly touched this point, it is important to tell
a volunteer what is exactly needed from him. Try and keep open
channels of communication where clearly defined goals are set.
Some activities may be one point ones - ‘ Get pledge sheets
printed’ ‘ Call all volunteers’- while some may have
activities within them – ‘organize an event’ , for example. In
that case, make sure the volunteer is aware of the steps, and the
resources available to complete that activity. Ensure you’re
there to answer any queries of first time volunteers!
- Involve and Celebrate
All work and no play makes Jack a dull boy! Make sure you
communicate and celebrate the big successes of your volunteers!
Cheer them on to achieve more and spend conscious time and
energy into making them feel appreciated for all that they do.
Hosting a potluck, a quiz game, or a movie night together to
celebrate campaigns is a great idea!
- Innovate
Doing the same kind of work can sometimes get a little dull –
mix things up every once in a while to keep spirits high! The
most innovative method of outreach may not be the most effective
one, but there’s no harm in trying something new that everyone
loves!FIAPO’s regular National Campaigns are a answer to this
need!
- Opportunities for
Work
While there will be some volunteers with a fire in their belly;
others will typically wait to follow leaders. A great practice
is to ensure that all newly inducted volunteers have some tasks
to carry out! Organizing a small event that volunteers can
participate in – from writing a letter, to baking a vegan cake –
all go a long way in forming a lasting connect. Make sure you
follow up and ask about what they thought of the event, their
involvement and their work!
- Be Giving
Little bit goes a long way! Show your appreciation to committed
volunteers, little gestures like a Volunteer of the
month post on Facebook, small gifts,
certificates or lunch coupons can pay off in the long run!
Use
these to master the art of volunter management, and reach out like a
pro!
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Expert Speak
Successfully managing
over 200 volunteers, the PRAYAAS team in Surat, led by the
energetic Darshan Desai, is definitely one team to look upto. If
you’d like his expert comments on volunteer management, please
write to us at shweta@fiapo.org
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Video of the month!
Passionate Habitat
volunteer team leader Tom Gerdy discusses tips for successfully
managing volunteers, and creating what he calls 'community
opportunities' for everyone! Watch
this 3 min video for 5 practical,
successful trips on
volunteer management!!
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